TOWN OF PROVINCETOWN

Public Library

Board of Library Trustees

Minutes of Public Meeting October 15, 2008

Meeting was held at the Provincetown Public Library, 356 Commercial Street.

Members Present: Mick Rudd, Chair; Paul Benatti, Secretary; Jim Cole, Lyn Kratz, Tom Boland

Others Present: Debbie DeJonker-Berry, Library Director; Mary Nicolini, Assistant Director

Call to Order: Mick Rudd called the meeting to order at 7:25pm

1. Public Statements: There were no public statements made.

2. Minutes: Paul moved to accept the minutes of the September 17, 2008 BOLT meeting as amended. Jim seconded the motion. The vote passed 4-0-1.

3. Agenda: Paul moved to accept the agenda as posted and Jim seconded the motion. The vote passed

5-0-0.

4. Chair’s Report –

a. Façade - The subcontractor and general contractor bids for restoring and reconstruction of the Library’s façade will be opened by Oct. 29, 2008. We will send out the Annual Appeal soon after as we will need to use the numbers from the bids in the letter. Also, there will be a savings to us if the Base Bid and the Add Alternates can be done at the same time as this will lessen remobilization costs. However, there is also concern that the annual payment to the town of $68,000 may be harder to get considering the economic times.

b. Heritage Day 2009 - Kelley Foundation has approved a $2,500 donation to underwrite the costs of a permanent exhibit kiosk to show the HIV-AIDS oral history documentary. The Cape Cod Five Bank has indicated that it will provide $1,500 towards the project. Mary will convene a meeting of the script committee to move the project along while Catherine Russo is out of town, returning in December.

5. Resource Development Report –

a. Mary Oliver Event - The Mary Oliver event was very successful, filling the Universalist-Unitarian Church with an adoring audience. Approximately $7,422, less expenses (about $600) was raised.

b. Cash and Gift Report: The September cash report increases monies raised by $6,086 for the Building Fund.

6. Director’s Report – (There is no attached report this month from the Director)

With Town Hall closed during the tourist season, the Library will be the ‘public presence’ on Commercial Street, especially for public rest room access. Two Town boards, the Provincetown Historical Commission and the Provincetown Disability Committee, will hold their public meetings in the Library while Town Hall is closed.

7. New Business:

The Director explained the Google site and calendar which the Assistant Director has created and which is interactive so that Trustees can post meetings and events and staff can promulgate their schedules which affected the Trustees.

8. Other Business and Correspondence: There was no other business.

The next meeting of the BOLT is tentatively set for Nov. 10, 2008 after consultation with Carol DiNinno of Massachusetts Historical Commission

Adjournment: The meeting was adjourned at 9:15pm

These minutes were approved by a vote of the Provincetown Library Board of Trustees present at their meeting on ________________.

Respectfully submitted: ______________________________ ___________________________

Library Board of Trustees signature Title

(Minutes were taken by Mary Nicolini and prepared by Jean Jarrett)